Job Description

Reports to – Director, Warehouse

Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Warehouse Director, the Inventory Manager is responsible for tracking inventory movements in our warehouse network ensuring that items are accurately recorded, tracked, and reported.

This role will operate primarily out of our Van Nuys Warehouse at 16333 Raymer St., Van Nuys, CA 91406 and our other facilities as needed. These include, but are not limited to, Baby2Baby HQ in Culver City and other locations in Santa Monica and South Gate, CA. This role is onsite 5 days a week, in both office and warehouse settings.

Duties and Responsibilities

• Leads annual inventory audit count, collaborating with on-site teams at each location as well as Baby2Baby’s accounting and auditing teams.
• Works closely with the Warehouse Director to keep the warehouse management system accurate at all times.
• Oversees the timely and accurate entry of inbound items, both donated and purchased, in the warehouse management system. Communicates with Warehouse Managers and inventory staff to track progress and identify problems.
• Manages data entry personnel responsible for processing inventory purchases and stock transfers.
• Analyzes warehouse stock levels and trends; communicates recommendations and/or concerns to the Warehouse Director and internal teams.
• Leads frequent spot and partial audits and implements cycle counts of physical inventory; tracks aged inventory and monitors expiration dates.
• Maintains weekly/monthly inventory records to share with management and other key stakeholders.
• Identifies and reports inventory discrepancies to Warehouse Management. Develops solutions and preventative measures for inventory-related issues.
• Provides clear verbal and written updates to the Head of Warehouse Operations.
• Assists Warehouse Management with setting minimum stock levels.
• Operates pallet jack and forklift when necessary.
• Performs other related duties around the warehouse as requested.
• On-site involvement at Baby2Baby events, distributions, etc. Some events may occur on the weekend.

Required Qualifications

• Minimum of 5+ years of warehouse experience; bachelor’s degree preferred.
• Proficient in computer use, including data entry and inventory/warehouse management systems (WMS).
• Strong attention to detail with the ability to perform high-level calculations.
• Solid understanding and history of inventory control procedures and best practices.
• Excellent written and verbal communication skills for working with both internal teams and external partners.
• Highly organized and able to work independently or as part of a team.
• Forklift operator certification is a plus.
• Bilingual in English and Spanish is a plus.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Must be able to lift up to 40 pounds as needed.
• Capable of navigating warehouse environments and retrieving items from varying heights.

Direct Reports

• Minimum of one data-entry coordinator.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.

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