Job Description
Join Our Team in Beautiful Downtown La Crosse, WI!
Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. Our team of 35 talented professionals thrives in a culture built on creativity, collaboration and kindness.
Job Summary The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator
responsible for executing core HR processes while supporting the broader people, culture and operations needs of
the agency. This role ensures a smooth team member experience—from recruiting through offboarding—while
maintaining compliance, consistency and care across internal Vendi systems and programs.
This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd
of processes already in place.
Key accountabilities
Recruitment & hiring support
- Set up and manage job listings across hiring platforms
- Review applicant resumes and conduct first-round interviews
- Coordinate interview logistics and candidate communications
- Support Vendi Launch intern recruitment and program
Team member onboarding, offboarding & compliance
- Execute end-to-end onboarding for new team members, including:
- Walking through Vendi handbook
- Presenting payroll and benefits forms
- Coordinating equipment, systems and workspace setup
- Giving office tours and facilitating team introductions
- Submitting required information to state reporting systems
- Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
- Coordinating new team member buddy program
- Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
- Process team member changes (promotions, title updates, approver changes) in coordination with payroll
- Execute offboarding paperwork and manage offboarding procedures
- Conduct exit interviews and maintain exit interview logs
- Maintain strict confidentiality and accurate team member records
People, culture & operations support
- Serve as a team member resource for onboarding questions and 30-day check-ins
- Maintain and update the team member handbook and internal HR processes
- Support professional development initiatives, licensing and training administration
- Manage tuition reimbursement program and ensure compliance with Section 127 requirements
- Lead or support benefits coordination processes
- Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
- Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
- Coordinate internal programming such as Red Talks and guest speakers
- Support facilities, office management and internal ordering, including Vendi merch catalog
- Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
- Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
- Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
- Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
- Collaborate with CEO on benefit enrollment, timelines and communication
Qualifications & Attributes - 1+ years of experience in human resources, operations or a related internship
- Bachelor’s degree in human resources or related field preferred
- Experience in media, marketing, advertising or creative environments is a plus
- Strong written and verbal communication skills
- Exceptional organization, follow-through and attention to detail
- Proficiency with Microsoft Office (Outlook, Excel required)
- Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus
- High level of discretion, professionalism and trustworthiness
What success looks like
- Hiring, onboarding and offboarding processes run smoothly and consistently
- Team members feel supported, informed and welcomed throughout their lifecycle
- HR systems, benefits and records are accurate, compliant and well-maintained
- People and culture initiatives are executed with care and reliability
- Existing processes are stewarded thoughtfully, with new ideas and improvements pursued regularly
We offer a competitive salary, annual profit-sharing bonus, unlimited PTO, remote work options, flex summer hours and great health, disability and retirement benefits.
We will be accepting applications until February 15 or until filled.
Job Tags
Summer work, Work at office, Remote work, Flexible hours,