Job Description

We are seeking a detail-oriented Recording Specialist to join our team. This role is responsible for ensuring all documents meet the requirements for court recording, including verifying accuracy, preparing cover sheets, confirming property information, and calculating fees. The Recording Specialist plays a critical role in maintaining compliance with local, state, and federal regulations while providing accurate and timely service to clients.

Key Responsibilities:

• Track receipt of documents for recording by project.
• Identify missing or incomplete information and obtain signatures on required documents.
• Create files in the system, scan, and attach recording documents.
• Calculate recording fees for deeds, assignments, powers of attorney, releases, and related documents.
• Review and facilitate corrections before sending completed documents to clients.
• Ensure compliance with all recording requirements, including preparation of cover sheets.
• Submit recordings to the appropriate counties via e-recording or manual methods.
• Detect and prevent errors prior to submission.
• Monitor incoming recorded documents and update system records accordingly.
• Respond to client and project manager inquiries regarding document status.
• Track and report the status of recordings to ensure timely processing.
• Maintain strict confidentiality of all sensitive information.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Highly detail-oriented with strong organizational skills.
• Ability to thrive in a fast-paced environment under tight deadlines.
• Positive, professional attitude with a focus on customer service.
• Ability to work independently and follow established procedures.
• Proficiency with Microsoft Word, Excel, Outlook, and Windows-based applications.

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