Operations Administrative Assistant Job at Winston Staffing, Roslyn, NY

Q2ZER1ZaOE16NTl2c3JOc3RhM0FsNWZPeXc9PQ==
  • Winston Staffing
  • Roslyn, NY

Job Description

Operations Administrator Bi Lingual Spanish

Reports to: Director of Operations

Location: Roslyn, NY

Hours: 8:30 AM - 5:00 PM, Monday - Friday

Position Type: Full-Time (Temp- Hire Opportunity)

Company Overview:

Our client is a leading property management company dedicated to providing high-quality, safe, and well-maintained housing within the affordable and public housing sector.

Position Summary:

We are seeking a highly organized and proactive Operations Admin to provide comprehensive support to the Director of Operations. The ideal candidate will be a meticulous multi-tasker with exceptional communication and computer skills, serving as a key link between our corporate office, on-site staff, and residents. This role is critical to ensuring the smooth and efficient functioning of our property portfolio.

Key Responsibilities:

  • Provide high-level administrative support to the Director of Operations, including managing calendars, scheduling meetings, preparing reports, and handling correspondence.
  • Act as the central point of contact for operational inquiries related to facilities, maintenance, and capital projects.
  • Coordinate and track maintenance work orders, ensuring timely completion and proper documentation.
  • Assist in liaising with vendors and contractors, including scheduling site visits and processing invoices.
  • Maintain and organize critical operational files, including inspection reports, compliance documentation, and resident communications.
  • Prepare and distribute notices, memos, and other communications to property staff and residents as directed.
  • Assist in tracking key performance indicators (KPIs) for the operations department.
  • Support the coordination of special projects, such as unit turnovers, preventative maintenance programs, and capital improvements.
  • Perform data entry and manage information within our property management software system.

Qualifications and Skills:

  • Proven experience in an administrative, operational support, or coordinator role.
  • Experience in property management, facilities, maintenance, construction, or a related industry is strongly preferred.
  • Exceptional organizational skills and a keen eye for detail are essential.
  • Demonstrated ability to manage multiple tasks and priorities effectively in a fast-paced environment.
  • Proficient in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with property management software (e.g., Yardi, RealPage) is a plus.
  • Excellent written and verbal communication skills, with a professional and courteous demeanor.
  • A proactive mindset with the ability to anticipate needs and solve problems independently.
  • Must be reliable, punctual, and able to work collaboratively as part of a team.

Job Tags

Full time, Temporary work, For contractors, Work at office, Monday to Friday,

Similar Jobs

SourceAmerica

Stocker Job at SourceAmerica

Do you have experience as a Stocker? Do you enjoy working in a fast-paced environment? If so, this position as a Stocker could be a great opportunity for you! If interested, please continue reading and apply. At SourceAmerica, we are committed to serving as a connector...

Bug ID, Inc.

Audio Visual Technician / Installer Job at Bug ID, Inc.

 ...Bug ID is seeking an AV installer / technician who can think outside of the box. We are a design...  ...terminating CAT6, BNC, XLR, TRS, DSUB, audio, video, data, and control cables ...  ...Ability to read blueprints and install Audio Visual equipment to specifications required. ... 

ITR Group

Lead User Experience Designer Job at ITR Group

 ...Title: Lead UX Designer - ServiceNow Location: Hybrid in Minneapolis, MN 4 days/week Duration: 6 month contract with potential extension We are hiring a UX designer to make sure that our ServiceNow solutions are designed with user-centered principles. This role... 

PERSONE NYC

Rooftop Bar Manager - Upscale Hip Hotel - Midtown, NYC Job at PERSONE NYC

 ...****@*****.*** &##127751; Rooftop Bar Manager Upscale Hip Hotel Location: Midtown, NYC Venue: Trendy Rooftop Bar inside a Modern, High-Energy Hotel Schedule: 5 Nights a Week Compensation: &##128176; $70,000 $85,000 Salary (based on... 

Alpine Solutions Group

Project Executive Job at Alpine Solutions Group

 ...in every day. Must Haves: - 10+ years of project management leadership in industrial or construction projects. - Proven record of delivering design/build projects ranging from $20M$200M - Strong background in design/build project delivery, including integration...