Job Summary:
The Office Administrative Assistant/Receptionist provides comprehensive support to employees and guests in the Ferrovial US corporate office. This role includes front desk responsibilities, administrative support, meeting and travel coordination, office supply and vendor management, and general office upkeep. This position is a temporary contract role.
Key Responsibilities:
• Greet visitors and manage front desk operations with professionalism and a positive attitude.
• Answer and direct incoming calls appropriately.
• Coordinate conference room calendars and internal meeting logistics.
• Manage travel arrangements, calendar scheduling, and expense reports for directors.
• Maintain the break room and ensure supplies are stocked (including dishwashing and restocking refrigerators).
• Process office purchases via Amazon, Instacart, and other web-based platforms.
• Support office vendors and service providers (e.g., Nespresso, Canteen, Very Trust).
• Perform general clerical duties (e.g., filing, scanning, photocopying, binding presentations, mail distribution).
• Provide backup support to other administrative assistants and the Office Manager.
• Assist with coordination of corporate events and internal activities.
• Support the Security and General Services team with administrative tasks.
Desirable Experience:
• 2+ years of experience in office administration, including calendar and travel coordination, event support, and expense reporting.
• Proven ability to perform receptionist duties in a fast-paced, professional environment.
Skills & Competencies:
• Strong organization and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional demeanor, discretion, and interpersonal skills.
• Self-starter with the ability to manage priorities and meet deadlines.
• Bilingual (English-Spanish) is a plus, but not required.
Technical Proficiency:
• Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint).
• Comfortable navigating web-based tools for purchasing and scheduling.
Work Environment & Physical Requirements:
• Primarily an office environment with a quiet noise level.
• Must be comfortable speaking frequently with guests and vendors.
• Regular physical tasks: walking, bending, standing, lifting (up to 30 lbs) for restocking supplies.
• Occasional movement of office items or meeting/event setups.
...greatest strength and takes pride in being a positive workplace you can look forward to every day. Job Overview As the Job Cost Estimator, you will help us build out the tools, templates, and systems we use to estimate costs for both residential and commercial...
...Job Summary Our client is seeking a Manager of Survey who will be responsible for overseeing all survey operations related to pipelines, facilities, and civil projects, ensuring accurate, high-quality, and efficient survey services. This role involves managing field...
...Name: HVAC Specialist III Day Shift: 6am-2:30pm Location: Orlando, FL On-Site Job Summary We are seeking a skilled and experienced Senior HVAC Technician to join our team. The HVAC III Specialist provides critical support for the maintenance and operation...
...that all copying tasks are completed in a timely manner while maintaining confidentiality... ...performing basic equipment maintenance, and assisting with other clerical and administrative... ...water; work around machinery with moving parts; work on slippery surfaces Mental Demands...
...Security Escort TS/SCI CI Poly (unarmed) Location : Aurora, CO Interview Process: 1-Round; Virtually via Microsoft Teams Pay... ...safety and security within various environments, including corporate offices, events, and public spaces. This position involves accompanying...