Job Description

Apparel Licensing Assistant (Full-Time)

The Licensing Assistant (Apparel) will support the licensing team in the day-to-day management of licensed programs across multiple brands and categories. This role is responsible for helping coordinate agreements, track key dates and deliverables, maintain accurate records, and assist with royalty and reporting functions. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, deadline-driven environment.

Key Responsibilities

• Assist in the administration of licensing agreements, including tracking terms, territories, product categories, and contract milestones.
• Maintain and update licensing databases, contract files, and digital records to ensure accuracy and easy retrieval of information.
• Support the review and routing of contracts, amendments, and renewals, collaborating with internal stakeholders such as legal, finance, and sales.
• Help prepare reports, summaries, and presentations related to licensing performance, royalty trends, and partner activity.
• Coordinate receipt and organization of licensee reports, product submissions, and marketing materials for internal review and approvals.
• Assist with royalty statement tracking, initial review for completeness, and communication with licensees regarding missing or incorrect information.
• Support trade show and event preparation, including gathering samples, organizing marketing collateral, scheduling meetings, and maintaining follow-up lists.
• Communicate with licensing partners via email and phone regarding timelines, deliverables, and general inquiries.
• Collaborate with cross-functional teams (e.g., product development, marketing, sales) to ensure alignment on licensed initiatives and timelines.
• Perform general administrative duties for the licensing department, such as scheduling meetings, preparing agendas, and documenting meeting notes.

Qualifications

• Bachelor's degree in Business, Marketing, or a related field (required).
• 1–2 years of experience in licensing, business operations, or a related role (required).
• Strong organizational skills with a high level of attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUPs, and data organization experience a plus).
• Ability to manage multiple priorities, shifting deadlines, and a varied workload.
• Understanding of contract administration and basic legal terminology is helpful.
• Previous experience in licensing or intellectual property management is preferred.
• Experience in fashion, apparel, entertainment, or consumer products is preferred.
• Knowledge of royalty accounting processes and reporting is a plus.
• Experience coordinating trade shows or industry events is a plus.

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