Job Description

JRN #2362

We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI.

Key Responsibilities

• Oversee and maintain the CEO’s calendar, managing both business and personal commitments.
• Proactively structure and manage daily and weekly schedules for the CEO and family.
• Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics.
• Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information.
• Support daily office operations by organizing the CEO’s workspace, preparing meeting spaces.
• Prepare, submit, and track expense reports.
• Act as a central point of communication between business and personal contacts.
• Run ad hoc errands as needed and manage office and supply inventory for both the CEO’s home office and company offices.
• Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy.
• Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions).

Qualifications

• 8–10+ years of relevant experience supporting senior-level executives in high-paced, complex environments
• Bachelor’s degree required
• Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
• Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus)
• Exceptional ability to anticipate needs and plan several steps ahead
• Polished communication skills, sound decision-making, and consistent professionalism
• Proven discretion and ability to manage confidential and sensitive information
• Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve
• Extremely organized and detail-driven

Location: on-site daily in Miami, Fl.

Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

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