Job Description

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas

The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position.

About the Job

• Manage the Principals calendars and coordinate/schedule meetings, personal and professional
• Optimize their time and priorities, acting as their gatekeeper
• Coordinate travel and logistics, including detailed itineraries, personal and professional
• Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals
• Issue payroll checks and prepare time sheets for ranch property
• Prioritize emails and craft emails and any other correspondence, as needed
• Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms
• Be the “go to” in the office for any office management needs; supplies, snacks
• Plan dinners, special events and holiday initiatives
• Special ad hoc projects, personal and professional; registrations, renewing tickets, errands

About You

• 5+ years supporting C-suite executives preferably
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Ultra-organized and detail-oriented with great project management skills
• Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS
• Strong communicator, diplomat, and relationship-builder; knows how to “read the room”
• Discreet, and trustworthy
• A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality.

Base salary plus discretionary bonus, Comprehensive health benefits

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