Job Description

About the Role: Executive Assistant

We're looking for an experienced and proactive Executive Assistant to provide high-level administrative support to a global investment team. You’ll be instrumental in keeping the team organized, efficient, and focused on what matters most.

Key Responsibilities:

• Manage complex calendars across multiple time zones with precision and flexibility
• Coordinate logistics for meetings, conferences, and virtual sessions — including materials, room bookings, catering, and access
• Organize comprehensive international and domestic travel, including flights, accommodations, and ground transportation
• Process expenses and travel reimbursements accurately and in line with company policies
• Maintain up-to-date contact lists, internal systems, and key documentation
• Support visiting executives, partners, and VIP guests with top-tier hospitality and coordination
• Assist in team recruitment logistics, including scheduling interviews and case study management
• Organize internal events, staff activities, and offsites — from vendor sourcing to on-the-ground execution
• Train and support colleagues on internal systems and tools as needed

What You Bring:

• Proven experience supporting multiple senior-level stakeholders in a corporate or financial environment
• Excellent organizational, time management, and multitasking abilities
• Strong interpersonal skills and a high level of professionalism and discretion
• Ability to work independently and problem-solve in fast-moving situations
• Proficiency in MS Office, expense management, and travel booking platforms
• Flexibility with working hours and occasional extended support as needed
• Event coordination experience is a plus
• Degree is strongly preferred

This is your chance to step into a role where you’ll be exposed to global leaders, meaningful work, and a mission-driven team with a long-term view on value creation in the tech space.

Salary: $120 - 130k + Bonus + Paid OT + Great Benefits!

Based in SF - Hybrid Schedule

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Tags

Similar Jobs