Job Description

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC

Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district.

About the Job:

Optimize the COO’s time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed
Arrange domestic and international travel arrangements and itineraries
Prioritize inbox and craft emails on his behalf
Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports
Arrange special events, dinners
Expense reporting,
Some personal work; errands, ad hoc requests
Ad hoc projects
Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You:

At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space.
Bachelor’s Degree
Very detail oriented and organized with superior project management skills
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Microsoft Office Suite; tech savvy
A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality
Warm, engaging and agile

Job Tags

Work at office, Shift work,

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