JD-
This role is Assisting the Director.
· Keep calendar up to date, removing and adding items accordingly.
· Provide documents that are needed for meetings.
· Work with other admins to set up meetings.
· Making phone calls as requested by director.
· Gathering information as needed by director.
· Scheduling 1:1 meeting with direct reports
· Making sure director is on time to meetings; If they need a reminder if their meetings are back-to-back.
· Keep director aware of changes as they occur.
· Organizing paperwork and filing
Provides IT Assistance for team in dept:
o Ordering new laptops, printers, cell phone, iPad as needed
o Maintaining supplies for printers for directors and ourselves
o Call IS with problems that occur for director and us.
o Ordering software as needed or upgrades.
Assists with travel arrangements:
· Process reimbursements for costs out of pocket
· Travel – Conferences, when needed.
· Make reservations for employees traveling.
· Book air and or hotels for travelers
· Mail cards and interoffice items
Manages supply inventory:
· Ordering
· Business cards, envelopes, pamphlets, forms
· Supplies
Miscellaneous:
· When applicable – gathering gifts for various nurses’ week etc., from South Campus
· Grant access to SharePoint site to requesters
· Processes invoices
JOB REQUIREMENTS:
*At least 2+ years of Executive Assistant experience from a healthcare environment supporting various levels of leadership.
*Candidates should have various EA experiences including travel arrangements, coordinating calendars, scheduling appts, processing invoices, managing supplies, escalating IT and accounts payable issues, etc.
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