Job Description

Job Title: Event Manager (Program Manager - Marketing Events V)

Duration: 8 months

Location: Onsite – San Francisco, CA

This position is an office role based in San Francisco, CA. The Hospitality & Events Team is responsible for delivering world class event experiences. We are seeking a dynamic and experienced Event Manager to lead onsite event programming at our San Francisco office. This role is responsible for delivering operational excellence across a diverse range of internal and external events, including executive receptions, ELT engagements, multi-day offsites, customer and partner events, employee programs, and nonprofit initiatives. This is a highly visible, in-office role requiring exceptional customer service, executive presence, and program management skills with minimal oversight.

Key Responsibilities

Event Planning & Execution

• Own the end-to-end planning, execution, and evaluation of in-office events including executive-level engagements, partner receptions, team offsites, and customer-facing activations.
• Manage all event logistics: pre-event planning, onsite execution, and post-event follow-up including metrics, lessons learned, and documentation.
• Serve as the primary program owner for the Non-Profit Event Program in San Francisco: manage event intake, qualify requests, conduct regular meetings with nonprofit executives, and ensure compliance with global policies in collaboration with the global nonprofit event team.
• Support complex ELT-level events and simple meeting setups, ensuring seamless experiences for all participants.

Cross-Functional Collaboration

• Collaborate closely with internal stakeholders including Sales, Real Estate, Facilities, Employee Engagement, Office of Equality, Security Operations, and Culinary teams.
• Co-manage external vendors and agency partners to ensure successful program execution.
• Serve as a consultative partner to internal teams and clients using event space, offering creative, strategic input and public speaking support.

Operational Excellence

• Maintain and improve team playbooks and documentation for scalable, efficient planning processes.
• Manage shared calendars (G-Cal) for internal event space scheduling and act as key stakeholder in booking approvals.
• Monitor and report on event KPIs including attendance, engagement, and satisfaction via surveys and other tools.
• Ensure events reflect consistent client branding, messaging, and values.

Tools & Platforms

• Proficiently use Salesforce tools such as GCAL, Social Tables, ticketing systems, DocuSign, and Google Suite for planning and documentation.

Qualifications

• 7+ years of successful event management experience in a high-tech, B2B, customer-centric environment.
• Proven ability to manage multiple events and complex projects simultaneously with minimal supervision.
• Bachelor’s degree or equivalent professional experience.
• Deep experience with nonprofit event planning and corporate social responsibility events.
• Strong understanding of brand positioning and ensuring consistent, on-brand messaging across events.
• Exceptional verbal and written communication skills with a customer-first mindset.
• Executive presence with a high degree of discretion and confidentiality.
• Experience managing budgets, financial planning, and vendor contracts.
• Skilled in creative problem-solving and negotiation under pressure.
• Comfortable with online registration platforms and event reporting systems.
• Highly organized, detail-oriented, and results-driven.
• Ability to work in a fast-paced, deadline-driven environment.

Additional Requirements

• This is a full-time in-office role based in San Francisco, Monday through Friday.
• Must be available to work flexible hours including evenings and weekends based on business needs.
• Occasional travel to offsite locations for event support may be required.

Desired Attributes

• Personable, professional, and articulate under pressure.
• Embraces ambiguity and thrives in a collaborative team environment.
• Deeply aligned with the client values and culture.
• Self-starter with a proactive mindset.

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRA FORCE , we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $83.00/hr.

Job Tags

Similar Jobs