Estate Coordinator / Personal Assistant - Fort Lauderdale Job at Career Group Companies, Fort Lauderdale, FL

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  • Career Group Companies
  • Fort Lauderdale, FL

Job Description

Our client is looking for an Estate Coordinator / Personal Assistant to assist the Estate Manager with all administrative and property duties to help facilitate overall operations.

Responsibilities:

  • Answer the phones and take messages.
  • Maintain and organize an efficient office.
  • Create, email, and post staff schedule weekly.
  • Run errands.
  • Notarize documents (if able).
  • Help digitalize filing system for all departments.
  • Create and maintain guest binders/manuals for properties.
  • Track and update daily and weekly activity of property completed projects/tasks.
  • Create and keep up-to-date property spreadsheets, databases, binders, and checklists.
  • File all property documents, certificates, and other important information.
  • Update invoice database.
  • Work with Accounting to open wholesale or new accounts.
  • Maintain and update complete inventory of warehouses.
  • Work with other departments as needed.

Qualifications:

  • 2–3 years of experience in a similar role, preferably within a private estate or family home setting.
  • Strong technology skills, with proficiency in Apple products, Microsoft Excel, Word, Google Workspace, and related tools.
  • Personable and professional demeanor, with proven experience managing vendor relationships and reviewing contracts.
  • Exceptional attention to detail and organizational skills.
  • Must exercise the highest level of discretion and confidentiality.

If this sounds like a fit, please submit your resume and portfolio for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

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