Job Description

We are seeking a detail-oriented and proactive DOT, Safety & Compliance Specialist to join our team. This role is responsible for ensuring full compliance with DOT regulations, maintaining driver qualification records, managing insurance claims, vehicle titling and registration, and promoting a culture of safety across the organization. You will play a key role in monitoring safety performance through platforms like Samsara , conducting audits, and supporting our drivers with the tools and coaching needed to operate safely and legally.

Key Responsibilities:

DOT Compliance

• Maintain and audit Driver Qualification (DQ) Files and Motor Vehicle Records (MVRs).
• Ensure up-to-date CDL, medical certificates, and other required driver documentation.
• Monitor Hours of Service (HOS) and manage ELD compliance.
• Prepare for and assist in DOT audits, inspections, and related reporting.
• Stay current with DOT/FMCSA regulations and implement necessary changes to internal policies.

Safety Monitoring & Coaching

• Use Samsara to monitor driver behavior (e.g., harsh braking, speeding, distracted driving).
• Distribute safety scorecards and lead safety meetings or 1-on-1 coaching sessions.
• Investigate safety events, accidents, and near-misses using vehicle telematics data.
• Analyze trends in safety data to reduce risk and improve driver performance.

Insurance & Claims Management

• Manage all vehicle-related insurance claims from incident report through resolution.
• Serve as liaison between drivers, insurance providers, repair shops, and legal representatives.
• Document and maintain a centralized log of all claims and supporting materials.

Vehicle & Equipment Compliance

• Ensure completion and review of Daily Vehicle Inspection Reports (DVIRs).
• Oversee vehicle maintenance compliance with DOT and internal schedules.
• Verify proper documentation, decals, and permits for all commercial vehicles.

Titling & Registration

• Handle vehicle titling, registration, and renewals across multiple states as needed.
• Ensure all vehicles have accurate and up-to-date documentation.
• Coordinate with state agencies, DMVs, and third-party services for title transfers, license plates, and registration issues.
• Maintain internal records of all vehicle title and registration documentation.

Reporting & Documentation

• Generate and submit safety and compliance reports (e.g., CSA scores, incident logs).
• Track driver safety and compliance metrics and recommend improvements.

Qualifications:

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 3+ years of experience in DOT compliance, fleet safety, or transportation industry.
• Strong understanding of FMCSA and DOT regulations.
• Experience with fleet titling and registration processes across state lines.
• Experience using fleet management and safety platforms (e.g., Samsara , Fleetio , or similar).
• Excellent attention to detail and organizational skills.
• Strong communication skills with the ability to coach drivers constructively.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with digital compliance tools a plus.
• Valid driver’s license and clean driving record.

Founded in 1994, Trades Holding Company is a leading franchisee operator of four renowned residential home servicing brands: Mr. Rooter (plumbing), Mr. Electric (electrical), Rainbow Restoration (restoration services) and AireServ (HVAC). As the largest Mr. Rooter franchisee, we are committed to delivering top-tier plumbing, electrical, and water restoration services to our customers and communities across Ohio, Kentucky, and Indiana.

With over 300 full-time employees Trades is dedicated to fostering a superior career journey from apprenticeship to retirement. Our mission is to ensure the highest quality of service and customer satisfaction, reflecting our core values of excellence, reliability, and community support.

Trades Holding Company, LLC (dba Mr. Rooter, Mr. Electric, Rainbow Restoration and AireServ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Tags

Similar Jobs