Job Description

Actively looking for a Documentation Management Support Specialist for a major Oil & Gas client in Houston, TX .

Documentation Management Support

Duration: 3-6 months (contract-to-possible perm)

Location: Houston, TX

Hybrid Work Schedule

Job Summary:

In this position, you will deliver document management support, which includes receiving, processing, distributing, retrieving, and maintaining documents and records within the project’s Enterprise Content Management System (ECMS) in line with company policies. You will assist in gathering information to facilitate project activities, address inquiries from internal and external stakeholders, conduct quality checks and audits, and manage project closeout tasks. Your keen attention to detail and commitment to data accuracy will be essential for ensuring compliance with document and records management procedures.

The ideal candidate will demonstrate a strong attention to detail to ensure compliance, the ability to adjust priorities based on direction, and the initiative to make decisions within a well-defined framework.

This position allows for part-time telework as per our global telework policy, requiring at least three days of in-person attendance weekly at the designated office or project site. Weekly schedules will be coordinated between the individual and their supervisor, in consultation with project or functional leadership.

Major Responsibilities:

• Deliver document and records management services in accordance with established policies and procedures.
• Support projects utilizing Enterprise Content Management Systems (ECMS), such as Aconex.
• Regularly engage with various project personnel to resolve questions, issues, or actions.
• Assist in reviewing data entry accuracy for assigned tasks through daily, weekly, and monthly quality checks.
• Help project team members with inquiries related to document numbering, workflows, electronic/digital signatures, legibility, and more.
• Compile information needed to support project activities.
• Generate reports using standard office automation tools like MS Excel or Word.
• Update desktop work instructions, plans, and procedures.

Education and Experience Requirements:

• 2-4 years of relevant experience in document, records, or information management.
• Experience in the EPC industry is preferred.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, and Excel.

Required Knowledge, Skills, and Abilities:

• Familiarity with ECMS, particularly with strong configuration management capabilities; Aconex experience is preferred.
• Excellent verbal and written communication skills.
• Strong inclination toward automation and a desire to learn.
• Strong analytical skills to identify issues and develop effective solutions.
• Good interpersonal skills for daily user support.
• Ability to prioritize tasks and flexibility to handle multiple responsibilities in a dynamic environment.
• Capability to work independently with minimal supervision in a challenging and fast-paced setting.

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