Job Description

Qualifications and Skill sets required:

• Graduated from a bachelor's degree or equivalent program at an accredited university in construction management
• One year of experience in ground up commercial construction is required
• Detail oriented and ability to follow up with project stakeholders is critical
• Experience with working with Procore © is required
• Ability to read a full set of plans (civil, structural, architectural and MEP) is preferred
• Strong verbal and written communication
• Strong and proficient use of computer systems, Microsoft Office Apps and software in general
• Ability to efficiently utilize company provided project management construction software (Procore ©) and accounting software (QuickBooks Online ©)

Job responsibilities:

Accounting specific:

• Process all AP in collaboration with Controller by coordinating payment with subcontractors and vendors
• Send out notifications as needed to subcontractors and vendors
• Ensure all lien waiver are sent, executed and filed in conjunction with AP
• Collect paid receipts and lien waivers from vendors of subcontractors
• Coordinate any lien notices received with the Project Management team
• Ensure all field receipts are entered into the appropriate cost code for the appropriate project in construction project management software
• Reconcile all bank and credit card transactions in accounting software

Project Management specific:

• Send out, follow up on and ensure RFIs are received within applicable timeframe
• Ensure RFI responses are uploaded into Procore ©
• Send out, follow up on and ensure submittals are received within applicable timeframe
• Ensure approved submittals are uploaded into Procore ©
• Manage drawings and drawing revisions
• Ensure latest drawings are uploaded into Procore ©
• Ensure Procore directory is up to date with latest contact information of all subcontractors, vendors, design team members and owners
• Maintain and keep certificates of insurance (COIs) updated on each subcontractor and project in Procore ©
• Distribute Sincere’s COI to lenders and owners as needed
• Send out safety manuals to subcontractors for review and execution
• Track safety and clean up violations and notify Project Manager(s) as needed
• Provide administrative support to the Project Management Team by following up with utility providers, 3rd party testing services and vendors to keep project on schedule as needed
• Take meeting minutes during scheduled meetings and distribute to appropriate team members
• Interface with AHJ portal to schedule inspections, pay for permits and perform other administrative tasks as needed

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