Administrative Assistant Job at Russell Tobin, Chicago, IL

RC9IR1hKc096Sk5zc2I1bnU2ekhsNVhHemc9PQ==
  • Russell Tobin
  • Chicago, IL

Job Description

📌 Job Opening: Administrative & Office Support Specialist

📍 Location: Chicago, IL

💵 Pay Rate: $23/hour (W2)

🕒 Schedule: Full-Time | Monday–Friday

💼 Industry: Finance.

ABOUT THE ROLE

We are seeking a proactive and detail-oriented Administrative & Office Support Specialist to join our team in Chicago, IL . This full-time role offers the opportunity to contribute to a dynamic office environment while supporting financial documentation, scheduling, and customer engagement. If you're bilingual in English and Spanish, organized, and comfortable working with QuickBooks and Excel, we’d love to connect with you.

KEY RESPONSIBILITIES

  • Process payroll and manage financial data using QuickBooks
  • Reconcile accounts and generate reports (balance sheets, P&L statements, etc.)
  • Answer high volumes of phone calls and provide professional customer service
  • Maintain internal documentation, scheduling, and supply tracking
  • Coordinate communication with vendors and assist with general clerical support
  • Use software tools like Microsoft Excel and CDK to keep records accurate and up-to-date

QUALIFICATIONS

  • Bachelor’s degree
  • 1–2 years of administrative or office support experience
  • Proficiency in Microsoft Excel and QuickBooks
  • Familiarity with CDK software is a plus
  • Strong organizational skills and a positive, solutions-focused attitude

WHAT WE OFFER

• Medical, dental, and vision coverage

• Supplemental insurance (accident, critical illness, hospital indemnity)

• 401(k) retirement savings plan

• Life and disability insurance

• Employee Assistance Program (EAP)

• Legal support, auto & home insurance, pet insurance

• Discounts with preferred vendors

Job Tags

Full time, Work at office, Monday to Friday,

Similar Jobs

Oak Wood Property Management

Property Manager Job at Oak Wood Property Management

 ...Oak Wood Management currently manages manufactured housing and multifamily properties across the United States. Oak Wood Management offers full-service property management, including marketing, tenant screening, leasing, maintenance, accounting, and other property level... 

ESI

Attorney Job at ESI

 ...Please note all applicants must be a current US resident. ESI is now hiring an Attorney in the Tallahassee, FL area. POSITION SUMMARY:...  ..., briefs, or other documents, conducting research to assist a higher level attorney, and providing counsel and advice... 

Vangst

Pre-Roll Machine Operator Job at Vangst

 ...Job Title: Pre-Roll Machine Operator Employment Type: Full-Time Pay Rate: $2025/hour (based on experience and aptitude) About Us: We're committed to precision, innovation, and quality in every product we deliver. As we expand our pre-roll production... 

Pocketbook Agency

Personal Assistant to Private Couple Job at Pocketbook Agency

JRN: 2160 We are seeking a highly organized and proactive Personal Assistant to work closely with a high-net-worth couple in Summerlin, NV. This role requires a dynamic individual who can serve as a gatekeeper, managing all communication on behalf of the Principal. The...

bet365

Senior UI-UX Designer Job at bet365

 ...You will work within the Product Design team in the Design and UX department, who are responsible for the strategic design, visual direction and development of our product. With a new focus on the US market, we are looking to craft innovative mobile app experiences that...