Job Description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to two Senior National Business Directors. This role requires strong communication skills, excellent organizational abilities, and proficiency in standard business tools. The ideal candidate thrives in a dynamic environment and can manage multiple priorities with professionalism and discretion.

Responsibilities

• Coordinate and manage calendars, appointments, meetings, and travel arrangements
• Prepare travel itineraries and supporting documentation
• Support event planning, including vendor negotiations and contract reviews
• Draft routine correspondence and manage responses to standard inquiries
• Handle phone and voicemail communication; relay messages promptly
• Prepare and submit T&E expense reports
• Manage office operations: supply ordering, third-party coordination, office moves, and facility requests
• Collaborate with HR for onboarding and offboarding processes

Qualifications

• High school diploma or equivalent
• Minimum 3 years of experience in an administrative role
• Proficient in Microsoft Word, Outlook, SharePoint, and Skype for Business
• Highly organized with attention to detail and ability to manage multiple tasks
• Experience supporting senior leadership preferred

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