Job Description

Administrative Assistant

LHH Recruitment Solutions is looking for an experienced administrative professional for a growing client in the Cincinnati Ohio area. Ideal candidates will have at least 2 years of administrative experience along with some light accounting experience. This position is temp to hire and will pay between $20 and $25/hr.

Responsibilities

• Process company credit card statements, including gathering receipts, coding, and getting signature sign-offs
• Ensure all common areas, including conference rooms, are orderly and stocked appropriately.
• Coordinates maintenance of office equipment including printers & breakroom equipment
• Handle incoming and outgoing correspondence including mail, faxes, etc.
• Administer ordering, receiving, checking, distribution and storage of office and breakroom supplies, including checking office supplies inventory on a bi-weekly basis.
• Promptly answer calls coming into the office and direct appropriately
• Greet those entering our office and assist in their needs.
• Printing large files & plans to the plotter and / or coordinate to have larger sets of plans printed by third party.
• Scanning / saving of documents according to company protocol and communicating the saved location.
• Meeting preparation items including printing, collating documents, and/or putting them into a presentation format.
• Check requests and coding of vendor invoices.
• Setting up new third-party vendors including obtaining W9 and completing new vendor forms, in conjunction with accounting
• Maintain Corporate Contact database.
• Assist with meetings and/or coordination of internal events including setting up before and cleaning up after
• Handle external professional organization event registration for all employees.
• Schedule internal and external meetings as assigned as well as managing speaking engagements and travel arrangements ensuring CEO and other Executives are fully prepared for all meetings and events.
• Drafting / managing change orders on above contracts
• Assisting in collection of final lien waivers, warranties, and all other projects close out items and coordinate approval / payment of final retainage.
• Assist with schedules of value / bank draw requests on development projects when a lender or partner is involved (to be led by the Project Manager)

Requirements:

• 2+ years of administrative support experience
• Intermediate Microsoft Excel skills
• Excellent communication skills, both written and verbal
• Prior experience in accounting is preferred.
• Experience supporting Executives and C-Level staff.

If you are interested in learning more, please apply now.

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